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userguide:am_huddle [15:16 Oct 19, 2023]
mattv [Key Practice Metrics] 		userguide:am_huddle [11:46 Jun 7, 2024] (current)
mattv [Key Practice Metrics]
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 === It's divided into 3 main sections: === === It's divided into 3 main sections: ===
  
-{{:screenshots:samplereport:samplereport:huddlefull.png?750|}}+{{:screenshots:samplereport:samplereport:morninghuddlefull.png?650|}}
  
 ===== Key Practice Metrics ===== ===== Key Practice Metrics =====
  
 **Morning Huddle Key Practice Metrics**\\ **Morning Huddle Key Practice Metrics**\\
-{{:screenshots:samplereport:samplereport:huddlekpm.png?650|}}+{{:screenshots:samplereport:samplereport:keymetrics.png?650|}}
  
-This Practice Metrics section summarizes a handful of key metrics that are useful for the whole practice to be aware of.  They are grouped into the following date ranges (rows):\\ //Previous business day//, //Current day//, //Current week//, //Current month//, and //Current Year//.\\+This **Key Practice Metrics** section summarizes a handful of key metrics that are useful for the whole practice to be aware of.  They are grouped into date ranges as follows(rows):\\  
 +*//Previous business day// \\  
 +*//Current day//\\  
 +*//Current week// \\  
 +*//Current month//\\  
 +*//Current Year// \\
 This gives the entire team a sense of how successful the practice is, from a business point-of-view.\\ This gives the entire team a sense of how successful the practice is, from a business point-of-view.\\
    
-There are eight columns of data to observe. //Let's delve into those metrics://+====There are eight columns of data to observe. ==== 
 + //Let's delve into those metrics://
  
 ==== Net ====  ==== Net ==== 
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 ===== Providers ===== ===== Providers =====
-{{:userguide:providers.png?300|}}\\+{{:screenshots:samplereport:samplereport:providers.png?300|}}\\
  
-This top left section summarizes the scheduled NET production for the day sorted by each provider. These metrics are derived procedure by procedure from the patient's treatment plan, and not the schedule itself. The order is determined by how your providers are ordered in your practice management software (PMS). We have removed all space constraints in this window with our most recent update. The list will populate downwards until all providers are listed.+This top left section of the report summarizes the scheduled NET production for the day sorted by each provider. \\ 
 +These metrics are derived procedure by procedure from the patient's treatment plan, and not the schedule itself. The order is determined by how your providers are ordered in your practice management software (PMS). We have removed all space constraints in this window with our most recent update. The list will populate downwards until all providers are listed.
  
 ===== Appointment Details ===== ===== Appointment Details =====
-{{:screenshots:samplereport:samplereport:huddleapptssched.png?675|}}+{{:screenshots:samplereport:samplereport:apptsscheduled.png?675|}}
  
 This section shows each appointment with more detailed information. It's organized by Operatory, then chronologically, just like your schedule module in your practice management software. //There are nine columns of data for each appointment//: This section shows each appointment with more detailed information. It's organized by Operatory, then chronologically, just like your schedule module in your practice management software. //There are nine columns of data for each appointment//:
  
-**OpTime** - Operatory abbreviation and scheduled appointment start time. Order is determined by your operatory setup in your practice management software.+==== OpTime ==== 
 +Operatory abbreviation and scheduled appointment start time. Order is determined by your operatory setup in your practice management software.
  
-**NP -** Determined by the appointment being marked as a new patient in your practice management software. OR determined if this patient has no completed procedures in their account ledger.+==== NP ==== 
 +Determined by the appointment being marked as a new patient in your practice management software. OR determined if this patient has no completed procedures in their account ledger.
  
-**Patient -** Last and first name of the patient in the schedule.+==== Patient ====  
 +Last and first name of the patient in the schedule.
  
-**DOB -** Date of birth of patient.+==== DOB ==== 
 +Date of birth of patient.
  
-**Age -** Current Age of the patient, based on birthdate.+==== Age ==== 
 +Current Age of the patient, based on birthdate.
  
-**TodaysProcs -** All the procedures scheduled for today's appointment. Note: Abbreviation of scheduled procedures may be truncated.+==== TodaysProcs ==== 
 +All the procedures scheduled for today's appointment. Note: Abbreviation of scheduled procedures may be truncated.
  
-**UnschedProcs -** These metrics are compiled from the patient's active treatment plan: the count of unscheduled procedures and their total fees. The number in (x) is the number of unscheduled treatment planned procedures. The dollar amount is the total of unscheduled treatment in their treatment plan.  These are limited to only treatment procedures. Hygiene procedures will not show up on this list (ie D1110, D1351, etc), with the exception of SRP procedures (D4341). The idea here being another check-point to find treatment to schedule to add to production in the near future or perhaps same day if time allows and to keep patients progressing through their treatment and not missing out on opportunities to schedule and complete that unscheduled treatment.+==== UnschedProcs ==== 
 +These metrics are compiled from the patient's active treatment plan: the count of unscheduled procedures and their total fees. The number in (x) is the number of unscheduled treatment planned procedures. The dollar amount is the total of unscheduled treatment in their treatment plan.  These are limited to only treatment procedures. Hygiene procedures will not show up on this list (ie D1110, D1351, etc), with the exception of SRP procedures (D4341). The idea here being another check-point to find treatment to schedule to add to production in the near future or perhaps same day if time allows and to keep patients progressing through their treatment and not missing out on opportunities to schedule and complete that unscheduled treatment.
  
-**FamBal -** This is the active Family account balance that is 30+ days old, positive or negative. +==== FamBal ==== 
 +This is the active Family account balance that is 30+ days old, positive or negative. 
  
-**Misc -** There are a few items that could show in this Miscellaneous column:\\ +==== Misc ==== 
-//RecDue -// If the patient is scheduled for a non-hygiene appointment and is due for a prophy or perio recall it will be displayed here. This allows the team to schedule that hygiene appointment and get them on the books for a future appointment.\\ +There are a few items that could show in this Miscellaneous column:\\ 
-//FamDue// Similar to //RecDue// this indicator lets you know if a family member of the patient where this note appears has a Family Member that is Overdue for their Recall exam.\\ +===RecDue=== 
-//NoEmail, NoCell -// Indicates the patient is missing either an email or cell phone from their contact information section.\\+If the patient is scheduled for a non-hygiene appointment and is due for a prophy or perio recall it will be displayed here. This allows the team to schedule that hygiene appointment and get them on the books for a future appointment.\\ 
 +===FamDue=== 
 +Similar to //RecDue// this indicator lets you know if a family member of the patient where this note appears has a Family Member that is Overdue for their Recall exam.\\ 
 +===NoEmail, NoCell=== 
 +Indicates the patient is missing either an email or cell phone from their contact information section.\\
  
-=== There are two formatting features to be aware of: ===+==== There are two formatting features to be aware of: ====
   - **If the patient’s birthday** is within a week of the appointment date then the entire row will be in bold. Remembering to say “Happy Birthday” to a patient is an easy way to increase patient satisfaction and long-term retention. Building relationships is important.   - **If the patient’s birthday** is within a week of the appointment date then the entire row will be in bold. Remembering to say “Happy Birthday” to a patient is an easy way to increase patient satisfaction and long-term retention. Building relationships is important.
   - **If there are no procedures attached** to an appointment then the TodaysProcs column will highlight yellow to indicate that at least one procedure should be added to the appointment.   - **If there are no procedures attached** to an appointment then the TodaysProcs column will highlight yellow to indicate that at least one procedure should be added to the appointment.
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 There is another section on this huddle report to have a look at exams and radiographs that may be due. This section will denote whether a patient is due based on their recall schedule (set in Open Dental) or their Insurance Plan (based on plan information in open Dental). The goal of this section was to help our Open Dental users keep up with their standards of care, and of course not lose out on the missed production from exams and x-rays.\\ There is another section on this huddle report to have a look at exams and radiographs that may be due. This section will denote whether a patient is due based on their recall schedule (set in Open Dental) or their Insurance Plan (based on plan information in open Dental). The goal of this section was to help our Open Dental users keep up with their standards of care, and of course not lose out on the missed production from exams and x-rays.\\
  
-{{:screenshots:samplereport:samplereport:huddleexamsxrays.png?600|}}\\+{{:screenshots:samplereport:samplereport:examsxrays.png?600|}}\\
 You can see this section of the report is divided into columns again, like the Huddle report on Page 1. The OP Time, name, and age columns are all pretty evident as to what they represent. The InsCo is the currently active Primary Insurance plan assigned to that patient (if they have one. Consequently, if a patient doesn't have insurance, they won't be present on this portion of the report).\\ You can see this section of the report is divided into columns again, like the Huddle report on Page 1. The OP Time, name, and age columns are all pretty evident as to what they represent. The InsCo is the currently active Primary Insurance plan assigned to that patient (if they have one. Consequently, if a patient doesn't have insurance, they won't be present on this portion of the report).\\
 The Next Three Columns identify if the patient is due for any exam, bitewing radiograph, or Panoramic or full mouth series of radiographs:\\ The Next Three Columns identify if the patient is due for any exam, bitewing radiograph, or Panoramic or full mouth series of radiographs:\\
   * **Exam:** there are several options here for a patient's recall exam. They could show as //ExamDUE//, which indicates this patient is OVERDUE for their recall exam, or// ExamINS//, indicating that this patient is due for their exam, according to the information you have listed in their insurance plan. //FirstExam// would indicate that this patient has not been yet billed for an exam, so you should consider doing an exam.   * **Exam:** there are several options here for a patient's recall exam. They could show as //ExamDUE//, which indicates this patient is OVERDUE for their recall exam, or// ExamINS//, indicating that this patient is due for their exam, according to the information you have listed in their insurance plan. //FirstExam// would indicate that this patient has not been yet billed for an exam, so you should consider doing an exam.
   * **BWX:** again, there are a few options here, and they are similar to the exam options:// BWXDue//, indicates that this patient is due for their set of bitewing x-rays, based on your recall schedule. //BWXINS//, again indicates that based on the insurance information you have in their plan, this patient would be due for a set of BWX according to insurance. //FirstBWX //would indicate that you do not yet  have a set of BWX on file, and you should consider taking their first one.   * **BWX:** again, there are a few options here, and they are similar to the exam options:// BWXDue//, indicates that this patient is due for their set of bitewing x-rays, based on your recall schedule. //BWXINS//, again indicates that based on the insurance information you have in their plan, this patient would be due for a set of BWX according to insurance. //FirstBWX //would indicate that you do not yet  have a set of BWX on file, and you should consider taking their first one.
-  * **PanFMX:**The same is true for the PanFMX options. // PanFMXDue//, indicates that this patient is due for their set of panoramic or full series of x-rays, based on your recall schedule. //PanFMXINS//, again indicates that based on the insurance information you have in their plan, this patient would be due for a full series or Pan image according to insurance. //FirstPanFMX //would indicate that you do not yet have a set on file, and you should consider taking their first one. +  * **PanFMX:**The same is true for the PanFMX options. // PanFMXDue//, indicates that this patient is due for their set of panoramic or full series of x-rays, based on your recall schedule. //PanFMXINS//, again indicates that based on the insurance information you have in their plan, this patient would be due for a full series or Pan image according to insurance. //FirstPanFMX //would indicate that you do not yet have a set on file, and you should consider taking their first one.\\ 
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 {{ :logo:divergent_logo_rectangle.png?300 |}} {{ :logo:divergent_logo_rectangle.png?300 |}}
userguide/am_huddle.1697746560.txt.gz · Last modified: 15:16 Oct 19, 2023 by mattv

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